Date: June 21, 2024
Status: FTE
Reports To: Executive Artistic Director
Salary: Commensurate with Experience ($45,000 to $66,560)

Company Mission:
Since 1941, the historic Hillbarn Theatre has served the San Francisco Bay Area by embracing this founding ideal: “To create theatre with the community, for the community, striving always for excellence in production and education.”

Job Summary:
An employee in this role is responsible for supervising all aspects of the Hillbarn Conservatory program including hiring and supervision of all production personnel, teachers, staff member and some artistic personnel (in conjunction with the Executive Artistic Director or EAD), working with directors and designers to ensure top quality productions, creating and maintaining production budgets, and healthy educational institution outreach. An employee in this position will also work to expand our program by actively seeking new clients and building new programs.

Essential Duties and Responsibilities:

Artistic/Production Responsibilities:

• With the input of appropriate technical staff, analyze all designs submitted to determine feasibility of execution within the allotted time, money and personnel available.
• Facilitate clear communications throughout the production process, and act as a liaison between directors, designers, stage managers, and Hillbarn Conservatory production and Hillbarn administrative staff.
• Coordinate and conduct all design and production meetings.
• Attend the first day of class, run-throughs, technical rehearsals and previews/performances as necessary.
• Maintain department contact information, enrollment, and production rosters.
  Coordinate with EAD to choose the Conservatory season that is complimentary to the full season.
• Obtain rights for all productions, music tracks, and any necessary licensable materials as needed.
• Provide all written copy and information on the programs for the company website
• Create and/or approve lesson plans for classes and camp programs.
• Work with internal graphic designer to design/create marketing flyers, images for social media, online, and traditional advertising mediums.
• Coordinate transportation of scenic, prop and costume elements to/from offsite productions should they be needed.

Administrative Responsibilities:

• Create and supervise the Conservatory budget (with approval of EAD) and maintain scheduled meetings with the EAD; overall expenses may not go over budget without approval of EAD.
• Work with the EAD and finance team to track and reconcile all Conservatory production department accounts.
• In collaboration with EAD, develop season schedule for all Conservatory and expanded programming to work in conjunction with theatre schedule. This includes scheduling all rehearsals, classes, performances, production meetings, and technical installations (load in, tech, and strike).
• Develop and administer production calendars and design deadlines for each production.
• Hire, contract and supervise, in consultation with the EAD when appropriate, all staff, production staff, and contractors including, but not limited to: camp counselors, designers, technical staff, stage managers, production assistants, wardrobe personnel, running crew, artistic consultants and any additional personnel required for specific production needs.
• Additionally, the Conservatory Director must keep emergency documentation for all enrolled children and work with staff to facilitate timely drop-off and pick up of children.
• Above all Hillbarn instills an environment of support, nourishment, growth and family and the Conservatory Director will be required to uphold those values.
• The Conservatory creates programs in educational institutions that do not have arts programs. This will require the Director to reach out to heads of these schools and negotiate all contracts and procedures (pay scale, attendance, and a relationship) between Hillbarn and said institution.
• The Conservatory Director must be an active member in the community, pursuing new potential partnerships yearly.
• Coordinate parent volunteer efforts; cultivate parents over time to be volunteers or to contribute to the theatre
• Work closely with the Box Office & Marketing Manager to assure smooth ticketing and performance experiences for audiences
• Create alongside the EAD a realistic conservatory production budget and adhere to that budget. Assess and discuss the budget with the EAD on a regular schedule

Qualifications/Knowledge/Ability/Skills:

• Minimum of three-four years of supervisory experience and ability to manage large groups of people and children effectively.
• Experience creating, monitoring and adhering to budgets.
• Experience with creating a curriculum designed for a diverse group of children, with ages ranging from 5 to 18 years old.
• Experience overseeing production calendars and schedules.
• Ability to read a script and assess requirements in regards to casting, staffing, budgeting and design.
• Theatre experience including stage direction, working knowledge of vocabulary, techniques, methods and procedures of theatre (including scenic, lighting or sound design/production, reading ground plans, light plots and other theatrical specifications) is a plus.
• Demonstrated ability to manage multiple and on-going projects to achieve the highest standards within the time, human resource and budgetary constraints available, exercise good judgment and discretion, and maintain a positive attitude in stressful environments are all essential attributes.
• Excellent written, verbal, phone and presentation/diplomacy skills.
  Excellent computer skills, including Google Suite products. Audience View, Photoshop, Audio/Video and social media a plus.
• Strong interpersonal communication, customer service, time management and organizational skills.
• Ability to learn our ticketing software, Audience View, and how to book and set-up of classes, run reports, etc.
• Passion for theatre and helping children learn and grow in an artistic environment.

Education/Training:

• Bachelor’s Degree or equivalent experience working within Theatre and education.

Physical Requirements: An employee in this position will be required to fulfill technical elements of a theatre position including but not limited to transporting scenery, props, costumes, lighting equipment and other theatrical equipment as needed. An employee in this position may be required to occasionally lift, move and/or set-up stacks of documents and other materials required for classes. Employee may also be required to work for extended periods of time at a computer terminal. Must be able to lift or move an average of 50lbs.

Special Job Requirements:

• The person in this position must have a car and a valid CA driver’s license, as travel is a large part of the job.
• Evenings and weekend work will apply, may include holiday hours
• Must be able to work within a shared office environment where organization is paramount

Hillbarn Theatre and Conservatory is an equal-opportunity employer and is committed to diversity, equity, and inclusion in all aspects of employment. We encourage applications from individuals of all backgrounds with varying levels of experience and education.

Please send cover letter and resume to: stevemuterspaugh@hillbarntheatre.org
Please put in the subject line Conservatory Director Application